Job vacancies

Finance & Admin Specialist

Reporting to:

Directors

Location:

Tirana

Hours:

37.5 hrs per week

Full-time, 1 year fixed term, with possibility of renewal

Salary range:

65,000 to 75,000 Net (depending on qualifications and experience)

Start date:

29 August 2022

Job Description

Are you strong yet approachable, passionate yet organised, confident and good with people and finance? Are discretion, graciousness and trustworthiness your watchwords? Do you relish a challenge? If so, we have the ideal role for you.

We are looking for an accomplished finance and administration worker with a heart for mission to join our friendly and dynamic team. You will play a key role in organising and maintaining our administration and finance systems to ensure our centre operates smoothly.

From providing support for recruitment, to managing the day to day financial procedures, to making sure the stationery cupboards are fully stocked, you will be an essential part of what enables Tek Ura to function and what keeps our workers transforming lives. You will be responsible for maintaining our budget and further developing Tek Ura’s financial systems to ensure efficiency and compliance.

To be considered for this role you will be required to:

Finance

  • Manage finances across Tek Ura’s projects and programmes

  • Control Tek Ura’s accounting system (QuickBooks)

  • Reconcile all bank transactions with expense records.

  • Preparation of budgets and financial statements to deadlines

  • Process all banking: including deposits, transfers between accounts and withdrawals

  • Petty cash reconciliations

  • Payroll, reconcile salary records and make returns as appropriate.

  • Manage salary procedures for Tek Ura in accordance with Albanian Tax Office and other statutory body requirements.

  • Process and control payment of invoices payable, pay regular bills (e.g. utilities and rent)

  • Issue receipts for all monies received and issuing invoices for intended expenses

  • Ensure security of monies and other assets held on premises and assist in the development and maintenance of an assets register.

  • Manage Tek Ura’s account on e-Albania

  • Be responsible of contractual relations (update contracts for the outsourced services, contact with suppliers)

  • Produce timely and accurate finance reports

Administration

  • Responsible for the efficient functioning of Tek Ura’s building, facilities, and administration system in Tirana.

  • Significant areas of focus and responsibility:

  • Maintain the smooth running of the centre office space in Tirana

  • Provide support for recruitment and staff policy administration

  • Translation of team documents

  • Produce office schedules, coordinate meetings and visits, organise files, answer phones, minute taking and perform a huge array of other essential tasks.

  • Maintaining a safe environment with proper lighting, signage, and disability access

  • Overseeing security, fire prevention, and other safety systems

  • Ensuring that the building is fit for purpose and meets hygiene standards

  • Ensuring that occupants using the building are provided with proper utilities

  • Organising the hiring contractors as needed to maintain or repair the buildings

Job Specification

The following job specification applies to all candidates

Essential

  • Excellent match with Tek Ura’s Christian vision and values

  • Minimum of Bachelor degree in a relevant field

  • Very good knowledge of National Accounting Standards, legal framework and the tax system

  • Excellent IT skills

  • Fluency in English and Albanian at a B-2 to C1 level according to CEFR Framework

  • Excellent communication skills

  • Proficient with financial software (e.g. Quickbooks, Alfa Platinum, Financa 5)

  • Able to travel when necessary

  • Experience of finance and administrative support specifically for projects or programmes; including budgeting

  • A positive attitude especially towards customer service and performance management

  • Using strong operational and problem-solving skills, including the ability to resolve difficult problems within a quick timeframe.

Desirable

  • Holds a driving licence

  • Holds a professionally recognized finance qualification (e.g. The Association of Chartered Certified Accountants)

  • Familiar with statistical modelling

  • Experience of training/ teaching others

  • Project/programme design and management experience

  • Experience in working with international donors

  • Experience of forecasting, monitoring and evaluation

Required behaviours

Making effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together

Apply now!

Send your CV in English to jobs@tekura.org together with a covering letter (in English) stating why you are suitable for this role, that you agree to our declaration of values and why.

Application deadline is rolling. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.